» Coordination Division
Mandate of Coordination Division
- The Coordination Division deals with the intra Ministry Coordination work relating to:-
- Parliamentary matters
- Public Grievances (PGs)
- Publication of Annual Report of the Ministry
- Record Retention Schedule
- List of Files/Records transferred to National Archives of India
- Annual Action Plan of the Ministry
- Custody of classified and non-classified records of the Ministry
- Internal work study
- Furnishing of various reports relating to employment of SCs/STs and Persons with Disabilities etc.
- Procedure for handling questions during the 232nd Session of Rajya Sabha.(113 KB)
- Coordination work relating to Parliamentary matters such as:-
- Parliament Questions
- Consultative Committee Meetings (excluding Division-specific issues)
- Calling Attention Notices
- Department related Standing Committee
- Matters raised in Lok Sabha under Rule 377
- Matters raised by way of special mention in Rajya Sabha.
- Coordination work relating to Public Grievances in respect of MHA. The Public Grievances received in hard copy/e-mail and on the Internal Grievances Redressal Machinery (IGRM), are sent to the concerned Division in the MHA who attend to all grievances. The Joint Secretary (Coordination and Public Grievances) has been designated as the Director of Public Grievances.
- The name, designation, room number, telephone number, etc. of Director of Public Grievances are as under:
- A public Grievance Officer is required to be nominated, by each Division also to monitor the progress of the redressal of Public Grievances relating to the respective Division. The details thereof may be available in the website of the respective Divisions.
- For lodging Grievances centrally, Please click
Monthly Reports/ Returns
- Coordination work relating to:
- Compilation of Achievements of the Ministry on monthly/ yearly basis for dissemination through PIB
- Compilation of pendency position in regard to receipts/ MP/VIP references, PMO references in different Divisions, Monthly Summary for Cabinet and Monthly DO letter to Cabinet Secretary.
National /International Days
- The Division looks after the work relating to :-
- Implementation of Official Language Act in the MHA and its Attached and Subordinate Offices
- The entire work of translation from English to Hindi and vice -versa,
- Organising the meetings of the Hindi Salahkar Samiti
- Administering various schemes for promotion of use of Hindi in the Ministry
- The Library housed in MHA have about 1,10,000 books relating to different disciplines such as Philosophy, Law, Public Administration, Terrorism, Naxalite Management, Center State Relations, Border Management, Disaster Management, Internal Security, Police and Police Modernization, Literature, Fiction, Geography, History etc. that are relevant to the Ministry of Home Affairs. The Library houses Census of India publications since 1931, some selected parts of Gazette of India Publications, Law Journals like All India Reporter, Supreme Court Reports, Lok Sabha & Rajya Sabha Debates, Annual Reports of the Ministry of Home since mid 50's. Some of the other important journals are Supreme Court Cases, Service Law Reporter, Criminal Law Journal, All India Service Law Journal etc. As a part of Reference Collection, the library has Dictionaries, Encyclopedias, AIR Manuals , Encyclopedia of Central Acts and Rules, important Reports of the Commissions appointed by the Ministry of Home Affairs.
- Revision of allocation of work in different Divisions.
- Compilation of yearly unclassified Action Plans of different Divisions of MHA
- Matters relating to filling up of posts reserved for SCs/STs/ OBCs/ Physically Handicapped Persons. [The updated compilation of orders on the subject is available on the website of the nodal Deptt. i.e .DOPT]
- Matters relating to the status of the pending Court Cases of different Divisions
- Preparation of Material for Budget Speech of Finance Minister and address of the President of India
- Apart from above the Coordination Division also looks after other miscellaneous items, e.g. receipt and distribution of dak including the classified dak; and maintenance and custody of top secret files